Business Letters

 

Enquiry Letter

An enquiry letter is written by a customer with a desire to avail the services offered by a seller or an organization. It helps to customers in identifying the cheapest and best source of supply of goods required.

The purpose of writing enquiry letter is to secure general information and estimates, information about the availability of specific goods, and to obtain the quotation, catalogs or price lists, samples, and cheapest and best source of supply of goods required.

Tender Notice:

A tender notice is a notice that is published in the newspapers with a view to inviting rates for a proposed work of construction, manufacture or supply. It is not a letter or correspondence that is sent to individual organizations but a piece of information that is published in the newspaper in the form of a notice.

Complaint letter

A complaint letter asks for the compensation for defective or damaged goods or for inadequate or delayed services. The letter of complaint is written with a view to complaining about any problem with the product that you have purchased from a supplier and getting suitable compensation for any loss. A letter of complaint is very sensitive so it needs a balanced attitude, cool mind and tactful handling.

The letter should start regretting the need for a complaint, don’t avoid the usual courtesy and politeness even in the situation. The writer should clearly state the reasons for the complaint, don’t blame anyone directly.

Enquiry Letter

AKS University

Sherganj, Panna Road, Satna (M.P.)

Telephone No. 0755-642111-110

10/04/2022

Ref. No. AKS/Enq./01

 

The Sales Manager

Span Technology and Computers

New Market, Bhopal (M.P.)

 

Subject: Enquiry about Computers.

 

Dear Sir,

This is to bring in your kind attention that we are going to establish a computer lab for agriculture students. We would be requiring 300 computers with the configuration given below for our computer lab. We would be very grateful to you if you could provide us the quotation of the following parts of computer. Please find below the details:

Processor
Mother Board
RAM
HDD
Monitor
Mouse
Keyboard

 

We wish to set up the lab by first week of May. Please let me know whether you will be able to arrange the supply in March.

We will be grateful if you send a copy of latest catalogue, your lowest rates along with your terms and conditions of sale.

 

Thanking you.

Yours Faithfully

O.P. Roy

Purchase Officer 

Order letter                                     

                                                      AKS UNIVERISITY

Sherganj, Satna 485001
Telephone No. 0755-642111-110

25. April. 2017

Ref. No. AKS/Enq./O/01      

Ref. No. STC/O/001

The Sales Manager

Rahul Singh

Span Technology and Computers

New Market, Bhopal (M.P.)

 

Subject: Order letter

 

Dear Sir,

This is with reference to your quotation letter No STC/R/01 dated 20 April 2022. I am glad to inform you that our purchase committee has approved your rates of the computers for our computer lab. We are pleased to place an order for the following items on the terms and conditions mutually agreed.

 

Processor
Mother Board
RAM	80GB
HDD
Monitor	100 LG
Mouse	100
Keyboard	100 Cherry

Please send the goods by road transport but the packaging should be done properly. The items should reach before 05 May 2022.

 

Thanking you.

 

Yours faithfully

OP Roy

 

Complaint letter   

 AKS UNIVERISITY
Sherganj, Satna 485001
Telephone No. 0755-642111-110

25. April. 2022

Ref. No. AKS/O/01    

The Sales Manager

Rahul Singh

Span Technology and Computers

New Market, Bhopal (M.P.)

Subject: your consignment no.  AKS/Enq./O/01 dated on 25 April 2022.

 

Dear Sir,

Thank you for the dispatch of computers (100 in numbers) timely. We are extremely sorry to say that the three processors of computers are not working properly. Motherboard of five computers is defective. It seems that there is a manufacturing defect in seven of the computers. You are requested to get them checked by your engineer.

I will be grateful if you replace the processor and Motherboard before 05 May 2017.

 

 Thanking you

 Yours faithfully

 

  OP ROY

Tender Notice                                  

Western Central Railway

Dist. Jabalpur (M.P.)

30/05/2022

Tender Notice No. T/WCR/A0001   

Notice Inviting Tender

Sealed Tenders in the prescribed form are hereby invited for the approved contractors on the behalf of WCR Jabalpur. The forms are available in the office at the above address on working days up to 15/06/2022. The cost of form is Rs. 1000 (Non-Refundable). Filled tenders shall be received up to 20/06/2022 in office working hours and will be opened on 01/07/2022 at 11 A.M. before all contractors in the office.

 

S.No.	Name of the Work	Approx Amount	Earnest Money	Time limit
1.	Construction of A foot over Bridge	7000000.00	50000.00	8 Months
2.	Construction of Platform at Railway Station of Jabalpur.	10000000.00	50000.00	8 Months
3.	Conference Hall (Construction of 1000 sq. Feet)	4000000.00	50000.00	10 Months
4.	Cement Concrete Road (500 Meter)	2000000.00	50000.00	4 Months

 

Conditions:

1.     The Tenders must be submitted on the prescribed form in the office of EE (Civil) WCR, Jabalpur.

2.     The Forms can be purchased from the office by paying the said amount at the cash counter during working hours.

3.     The tenders will be opened at 11 A.M. on 01-07-2022.

4.     On the selection of Tender EMD must be deposited within 15 days.

Terms and Conditions are applicable as per detailed tender document.

 

Executive Engineer (Civil)

Western Central Railway

Railway Colony, B/24

Jabalpur (M.P.)